Dealer software
Dealer Management System (DMS) South Africa
For used car dealers: the back office behind the floor, on one login.
Last updated
Social Agencies builds a dealer management system for used car dealers in South Africa: a stock feed that updates itself, a stock portal the owner runs, one inbox for every lead, and a finance and debtors book off paper. It is built around how your dealership already works, and the data stays in your name.
The plumbing
A stock feed that runs when your stock changes
Social Agencies reads the export your dealer system or portal already produces and rebuilds your stock from it, so the cars online match the cars on the floor by design, not by discipline.
A feed on a timer can quietly stop and leave an old price live. Ours is triggered by the stock changing and raises an alarm if it has not updated when it should have.
The parts
Five pieces, one database
Take the piece you need now. They work on their own and work best together.
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Stock portal
Add a car, upload photos, set the price and publish it live yourself.
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Lead inbox
Website, portal and Facebook leads in one list, de-duplicated and tagged by car.
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Finance and debtors book
Every agreement, payment and arrear on one screen, with statements from the records.
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Inspection reports
A report per car, recorded once and kept with the vehicle.
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Photo desk
Photographs taken, ordered and attached to the right car without a laptop.
Independent dealership
Dartbooks runs Dart Motors' in-house finance book.
Every agreement, payment and arrear on one live screen. Payments are reconciled against the agreements, and statements come from the records rather than being typed by hand.
R2.08mfinance book across 36 agreements
In build
Auto Emporium runs its own stock, photos and inspections.
Social Agencies is building Auto Emporium a stock feed, a photo desk and inspection reports, all run by the dealership itself rather than through an agency.
Why us
Why dealers build their back office with Social Agencies
- 01
We touch the money
Most dealer systems push stock and supply a website but leave the finance book on paper or a spreadsheet. Social Agencies runs the book beside the stock and the leads, on one database.
- 02
Built around your floor
Social Agencies builds for how your dealership already works, not a workflow you have to bend to. You start with the job you are losing money on.
- 03
Alongside, not instead
If your current system holds years of history, the sensible first step is to build alongside it and connect the two. We will say plainly if a migration is not worth it.
- 04
Your data, your account
The database is registered to your dealership. You can export it any day without asking, and if you leave, you change the passwords and carry on.
The Social Agencies method
How does working with Social Agencies work?
- 01
Discover
A short call about your business, where enquiries come from today and where they get lost.
- 02
Plan and quote
A written plan and a fixed, itemised quote. Nothing starts until you agree to it.
- 03
Build
You get a live preview link from early on and watch it take shape, instead of waiting for a reveal.
- 04
Launch and grow
It goes live on accounts in your name, then we host, support and keep improving it every month.
Frequently asked questions
Does it include a car dealership CRM?
The lead inbox does the job a car dealership CRM does for most used car dealers. Every enquiry from AutoTrader, Cars.co.za, the website and Facebook lands in one list, de-duplicated and saved against the exact car, so your team sees who asked about what and when.
Can I load and edit my own stock without calling an agency?
Yes. A stock portal lets you add a car, upload the photographs, set the price and publish it to your website yourself, live. Autocrat Motors runs its stock this way.
Who owns the data?
You do. The data sits in a database registered to your dealership, and you can export it any day without asking us.
Do I have to use your website to use the software?
No. The software can stand on its own. It works best when the website, the leads and the book share one database, but you can start with the part that hurts most.
Will it replace my current dealer management system?
Sometimes, and often it should not. If your current system holds years of history, Social Agencies will usually build alongside it and connect the two. You get a plain answer on which route makes sense before anything is quoted.
Can the software look up vehicles by M&M code?
It can be connected to vehicle data, but that data is licensed from TransUnion and its resellers. The dealer holds the subscription and Social Agencies builds the connection to it.
How is dealer software priced?
Each project is quoted on its scope, because a stock portal and a finance book are different sizes of job. Social Agencies puts a fixed price on it before anything is built.
Let's talk
Your next customer is searching right now. Let's make sure they find you.
One short call with a director. You get a plan and a fixed quote in writing before anything is built.
- You speak to a director, not a call centre
- A fixed quote in writing, no obligation
- A reply within one working day
How would you like to talk?
Call us+27 66 287 5186 WhatsApp usUsually the fastest reply